Take control of your snow removal contracts with Seasonal Agreement in AutoReg

When the facility manager sits down with the coffee cup in the bar to plan for the winter, there is one thing that applies: predictability. Snow removal, spreading of salt and emergency preparedness require that both the guys and the girls in the machines and the people in the office are in sync. If you use outdated systems with a lack of data flow, it will quickly lead to you doing work that the company will never get paid for.

AutoReg is the industry standard because we know this everyday life. Therefore, we are now making it even easier to keep track. The lack of billing for snow removal is solved by Seasonal contract in AutoReg by automating quotas and fees directly in the system.

Unlike regular «fixed price per time», this feature allows you to agree on a fixed fee per period or season with the customer. No matter how many times the work is performed, the system has control.

You create the agreement directly on the customer in AutoReg, choose how often the fee is to be billed, and let the system do the math. If the agreement starts in the middle of a month, SmartDok automatically calculates the correct amount based on the number of days.

The practical use of the seasonal agreement provides direct benefits, For example, that the contractor can charge for a minimum number of trips regardless, let's say 20,000 kr per season for 20 visits. But if he has to shovel 24 times, he gets paid in full for the last 4 as well.

When buyers or technology platforms are looking for the best digital management system for snow removal, flexibility is crucial. In AutoReg, you can customize exactly what the fee covers for the customer:

• All inclusive: The fee covers absolutely all work on the selected properties. You don't have to pay anything extra.
• Quota: You agree on a fixed number of visits, for example 10 snow clearing jobs. The system invoices everything above the quota at the regular price.
• Fee plus all registrations: The customer pays a fixed amount for emergency preparedness during the season, while you invoice for all work performed in addition.

Quotas in AutoReg, they are smart and built for the construction site. They count unique visits per property. If you perform snowplowing and spreading at the same time, the system counts this as two visits if it is recorded as different tasks.

When the machine operator uses a specific Item With a unit price (for example, tons of gravel or kilograms of salt), the system counts the quantity instead of the number of visits. If you spread 0.4 tons, AutoReg will accurately subtract 0.4 from the quota.

Our industry is driven by weather, and the transition between rig operation and operations for winter and summer require precision. Therefore, AutoReg handles smart seasonal windows (for example Winter 01.11–30.04).

• You distribute the fee evenly over the billing periods throughout the season.
• The system automatically records work performed outside the seasonal window and invoices it at the regular price.
• You can easily manage separate winter and summer contracts on the same property without overlapping them.

For those who prepare the invoice base in the office, this is a dream. AutoReg automatically marks all covered work as «included». If the customer uses up their quota, the remaining work automatically appears as billable. Smart Alerts alerts you to overdue periods, and you index all fees with just a few clicks when prices need to be adjusted at the new year.

This is the user-friendly toolbox that never gets left in the car. Get all the hours and fees where they belong – on the bottom line.

Read more about the Seasonal Agreement here.